Prime Design Homes is seeking a dependable, organized, and detail-oriented Administrative Assistant to support our growing team. This position is ideal for someone who thrives in a fast-paced office environment and enjoys managing a variety of administrative, accounting, and operational responsibilities.
The Administrative Assistant will play a key role in supporting daily business operations, maintaining accurate records, coordinating with trade partners, and providing exceptional administrative support across multiple departments.
Responsibilities
- Perform invoice data entry, billing, and basic bookkeeping tasks
- Manage General Liability and Worker’s Compensation insurance documentation for all active trade partners
- Conduct real estate transaction auditing and maintain accurate transaction records
- Maintain office supplies inventory and coordinate purchasing as needed
- Answer incoming phone calls and direct inquiries professionally
- Perform general receptionist and secretary duties, including scheduling, filing, and correspondence
- Assist with organization and maintenance of company records and documentation
- Support office operations and administrative projects as assigned
- Ensure accuracy and confidentiality of financial and business information
Qualifications
- Previous administrative assistant, office management, or bookkeeping experience preferred
- Basic understanding of accounting and bookkeeping practices
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite and/or Google Workspace
- High attention to detail and accuracy
- Ability to work independently and collaboratively in a team environment
- Professional demeanor and strong customer service skills
- Experience in real estate, construction, or homebuilding industries is a plus
What We Offer
- Competitive compensation
- Supportive and collaborative work environment
- Opportunities for professional growth and advancement
- Stable and growing company culture