Prime Design Homes is growing, and we’re looking for a detail-oriented, organized, and proactive Office Manager to help keep our operations running smoothly. This role is perfect for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping systems organized and teams supported.
As the hub of our office operations, you’ll play an essential role supporting our construction, purchasing, and administrative teams while helping maintain strong relationships with our vendors and trade partners. The ideal candidate will also bring bookkeeping or accounting support experience to assist with financial tracking and vendor coordination.
If you enjoy problem-solving, staying organized, and being the go-to person who keeps everything on track, we’d love to meet you.
What You’ll Do
- Manage cost data entry and maintenance for construction projects
- Maintain and audit trade and vendor records, including insurance documentation
- Assist with project auditing and budget reviews to ensure accuracy
- Support project budget scrubbing and cost tracking
- Support and maintain strong relationships with new and existing trades and vendors
- Track and assist with home warranty documentation and follow-ups
- Assist with payment processing and vendor coordination
- Maintain office supply inventory and place orders when needed
- Provide general administrative and clerical support including answering phones, scanning documents, and sorting mail
What We’re Looking For
- Strong communication skills — both written and verbal
- A positive, can-do attitude and a willingness to jump in where needed
- Excellent organizational and time-management skills
- Strong attention to detail and problem-solving abilities
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Technical Skills
- Proficiency in QuickBooks
- Proficiency in Microsoft Office Suite
- Advanced Microsoft Excel skills are required
- Experience with bookkeeping, accounting support, or financial recordkeeping
- Experience with construction management software is a plus
Education & Experience
- High school diploma or equivalent required
- Associate’s degree in Office Administration, Accounting, Business, or related field preferred
- Experience in construction, real estate, or office management is a plus
Why Join Prime Design Homes
At Prime Design Homes, we believe great homes start with a great team. When you join us, you become part of a company that values collaboration, craftsmanship, and continuous improvement. You’ll work alongside a team that’s passionate about building beautiful homes and creating thriving communities.
Interested in joining us? Apply today and grow your career with Prime Design Homes.
- High school diploma or equivalent required
- Associate’s degree in Office Administration, Accounting, Business, or related field preferred
- Construction and real estate office management experience a plus
Interested in joining our team?